FOR THE STUDY OF LANGUAGE AND LEARNING
CONSTITUTION AND BY-LAWS
I. CONSTITUTION: NAME AND AIMS
A. Name: The name of the association shall be the CANADIAN ASSOCIATION
FOR THE STUDY OF LANGUAGE AND LEARNING, hereafter referred to as "the association."
B. Aim and Spirit of Inquiry: The aim of the association is to
provide a forum and common context for discussion, collaboration, and reflective
inquiry in discourse and pedagogy in the areas of writing, reading (including
the reading of literature), rhetoric, and language. This aim shall be achieved
II. ADMINISTRATIVE PROCEDURES: The following procedures are intended to
facilitate the spirit of inquiry outlined in the previous section. The
language used in the administrative procedures section is by no means intended
to curtail the spirit of inquiry laid out in the above section and should
be implemented within that spirit.
developing as much as possible a uniquely Canadian voice and providing
an informed Canadian perspective on issues of literacy of national and
serving as a forum for communication among various persons and organizations
interested in discourse and pedagogy;
providing a means of communication and cooperation for teachers of writing,
reading, and language arts at all levels;
sponsoring and supporting publications of sound academic and professional
encouraging and supporting research, collaboration, and investigation in
the theory and practice of discourse and pedagogy;
exploring radically the issues of literacy raised by its members, questioning
the processes by which academic orthodoxies are established and become
resistant to change;
maintaining national and encouraging international networks for continuing
conversations among teachers, researchers, and theoreticians of discourse
community-building with an emphasis on improving communication between
groups and disciplines;
valuing informality, sociability, self-reflexiveness, and interactive /
transactive approaches to theory and practice;
without being exclusionary, emphasizing social process over product, the
humanist and rhetorical over the deterministic;
questioning and challenging the privilege of the status quo and giving
voice to marginalized groups;
valuing a visionary approach to the disciplines and being responsive to
A. Composition: The association shall be composed of the following:
Fees for each of the above categories shall be set yearly with the provision
of an extended membership by a majority vote of the Board of Directors
(see below) at its annual meeting. Membership will be from Inkshed conference
to Inkshed conference unless otherwise provided for (as in the case of
extended memberships). In case of dissolution of the association, the profits
and liabilities of the association will be shared equally among all of
the paid-up current voting members. Members may withdraw voting membership
in the association at any time, but rebates for the residual period of
the membership will be considered by the Board of Directors only in the
case of members who have paid an extended membership fee.
Full members who shall receive all of the publications of the association
and who shall hold voting membership in the association. In order to qualify
for full membership, a person must pay the full membership fee.
Student members who shall have all of the rights and privileges of full
membership described above. In order to qualify for student membership,
a person must be a full-time student and pay the student membership fee.
Institutional members who are institutions (e.g., libraries) who receive
all the publications, reports and notices of the association, but who do
not hold voting membership in the association. In order to qualify for
institutional membership, an organization must pay the institutional membership
B. Board of Directors: The Board of Directors of the association
shall have the responsibility of carrying out the management of the association.
This responsibility should be carried out with the knowledge and cooperation
of the membership. The Board of Directors shall annually present to the
membership its proposals for networks so that members of the association
will have the opportunity to advise the directors. These networks should
encourage the development and implementation of new ideas for organization,
should provide for criticism and critiques of the operation of the association,
and should invite a wide variety of initiatives from the members.
C. Committees of the Association: Much of the business of the association
is to be carried out through committees and/or task forces which will report
to the Board of Directors directly and to the membership through the association's
publications or newsletters. Except for the three committees outlined below,
committees and/or task forces shall be created with specific terms of reference
by a majority vote of the Board of Directors. Committees and task forces
may be proposed either by the membership or by the Board of Directors.
The Board of Directors shall consist of seven members elected from the
membership at large.
The Board of Directors shall direct, when appropriate, members elected
to the Board of Directors to carry out particular administrative tasks.
At least every three years the Board will appoint one of its members to
be its financial officer (for the purposes of incorporation) with full
signing authority for the association/corporation. Normally, the duties
of the financial officer will be to see that the accounting books of the
association are maintained, and, in the event that the Board of Directors
does not assign the following duties to another Board Member, to call meetings
of the membership and the Board of Directors and to maintain the records
(minutes, etc.) of the association. The Board of Directors shall appoint
from among its own members to carry out all tasks save the financial ones.
The term of office for members of the Board of Directors shall be three
years (except as provided for in #5 below), and Directors shall be elected
by the membership of the association either at its annual general meeting
or by mail-in ballot, the means to be determined by the Board of Directors.
Directors cannot be less than 18 years of age, must be individuals, must
have the power under law to contract, and must be members in good standing
of the association.
During the first year in which this constitution is in effect, the membership
shall elect two directors for a one-year term, two directors for a two-year
term, and three directors for a three-year term. After that, each year,
the membership shall elect two or three members (depending on the number
of vacancies) of the association to serve as directors.
A member of the Board of Directors may only be removed from office before
his/her term is complete through a vote of the other members of the Board
in which 5 members support the removal.
In nominating and electing members to the Board of Directors, the association
is committed to including representation from different geographical regions
of the country, from different disciplines, and from different constituencies,
as well as maintaining a gender balance.
No member of the Board of Directors may serve more than two consecutive
D. Meetings of the Association and the Board of Directors: There
shall be at least one meeting of the Board of Directors each year and at
least one annual general meeting each year, the latter normally to be held
in conjunction with the Inkshed conference. The Board of Directors may
meet otherwise in whichever way(s) it deems appropriate, including electronic
meetings as long as thirty days notice has been given to all directors.
Meetings of the Board of Directors will be called by the financial officer
unless the Board of Directors has appointed some other member of the board
to carry out that function. All duly elected directors have the right to
vote at all Board of Directors meetings at which they are present, either
in person or electronically; mail ballots and proxy voting are not available.
A quorum at a meeting of the Board of Directors will be at least three
duly elected members of the Board of Directors. Quorum for the Annual General
Meeting will be at least fifteen members of the association. Notice of
Annual General Meetings must be given at least 30 days before the meeting.
The membership at the Annual General Meeting must appoint an auditor each
year for the purposes of auditing the accounts of the association.
There shall be three standing committees and committee chairs of the association:
Conference, Newsletter, and Publications. The chairs of these committees
need not be members of the Board of Directors. The conference chair/s will
be appointed by the membership at the annual general (Inkshed Conference)
meeting and will hold office for one year. The Newsletter chair/s and Publications
chair/s will be appointed by the membership at the annual general meeting
and will hold office for three years.
From time to time, the Board of Directors or the membership at the annual
general meeting may wish to establish appointed positions. These positions
shall be non-voting, ex officio, and advisory to the Board of Directors,
and shall be appointed by a majority vote of the members of the Board of
Directors or by a majority vote of the members present at the annual general
meeting. Appointed positions shall always have specific duties and time
limits associated with the appointment and specific terms of reference.
E. Amendments to the Administrative Procedures: Submissions for
amendments to the administrative procedures may come from the Board of
Directors or from ten voting members. This submission will be placed before
the membership through a mail-in ballot. A two-thirds majority of that
vote is necessary for the amendment to take effect.